Injury Recordkeeping Reporting

Posted by Matt Bushey in #YHSafetyTips, Mar 21, 2018

Keeping records of your assets, expenses, payroll, income, growth, and other factors are important to keep a business going and plan for the future. What about the unfortunate events, such as employee injuries and fatalities? Keeping these records is extremely important, and a requirement from OSHA.

If you have more than 20 employees, you are required to keep a record of any serious work-related injuries and illnesses. Some low-risk injuries do not need to be recorded. See examples here.

YorkHoist knows how important it is to keep records, so much so, that we keep records of your assets and inspections for 13 years on our customer access portal, (Don’t have access to MyHCR for your business? Contact us today.

What Is a Recordable Injury Or Illness?

    OSHA defines these as the following:
  • Any work-related fatality.
  • Any work-related injury or illness that results in loss of consciousness, days away from work, restricted work, or transfer to another job.
  • Any work-related injury or illness requiring medical treatment beyond first aid.
  • Any work-related diagnosed case of cancer, chronic irreversible diseases, fractured or cracked bones or teeth, and punctured eardrums.
  • There are also special recording criteria for work-related cases involving: 
    • Needlesticks and sharp injuries
    • Medical removal
    • Hearing loss
    • Tuberculosis

5 Years Of Data

All records of injuries and illnesses must be kept on the worksite for at least 5 years. A summary of the injuries and illnesses must be posted in between February and April. Not sure how to fill out the record keeping forms to report the injuries? Take this tutorial from OSHA.

Reporting injuries and illnesses


OSHA has revised it’s Recording and Reporting Occupational Injuries and Illnesses regulation. Certain industries need to electronically submit to OSHA their injury and illness data that employers already have recorded. This become active January 1, 2017.

What Does It Mean For My Business?

You need to electronically send OSHA if you have 20 - 249 employees and are part of the following industries found here.

Read more instructions on submitting the reports here.

Access to the Injury Tracking Application form is here. (you will need to create an account with OSHA)

Have fears about the transparency? You should “embrace it. A focus on safety - even in the glare of the public scrutiny - will not only help your workers, it will also improve your bottom line.” -Paul O’Neill, U.S Department of Labor Blog, 2016.

Missed Last Week’s blog post on Hook Safety? Read it here.

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